For the purposes of the Data Protection Act 1998 we confirm that the proprietor of this Website Soundmap Limited, a company registered in England and Wales with its registered address at, of 106 Worple Road, Isleworth, Middlesex, TW7 7HU (“we,” “us,” “our” or “Soundmap”). Soundmap respects the privacy of each user and customer (“you” or “your”) accessing our website accessible at www.soundmap.co.uk (the “Website”) and is committed to protecting your privacy.

Soundmap has structured the Website so that, in general, you can visit and browse the Website without identifying yourself or revealing any personal information. Soundmap ensures that any personal information received will be processed in accordance with the eight principles of the Data Protection Act 1998 and the Privacy Policy set out below. Links provided within the Website are not covered by this Privacy Policy.

Personal Information Collected

When you register your information on the Website or download and pay for any Digital Products via the Website, you will be required to give us certain personal and/or financial details. The types of personal information you provide to us in such circumstances may include name, address, date of birth, telephone number, e-mail address, billing information, credit and debit card details and contact preferences.

Data Collection and Purpose Specification We collect your personal data to provide you with downloads of our digital products as more specifically detailed on the Website. Specifically, we use your information to communicate with you, confirm payment details and to provide downloads to you. We may also use your personal data to better understand who uses our Website and the pages they access so as to be able to improve the Website.

From time to time, we may also use your information to contact you for market research or client care survey purposes. We will give you the opportunity to opt-out of market research and client care surveys.

Unless we have your express consent by means of you opting in to allow us to distribute your personal data to selected third parties for marketing purposes, we will ensure that your personal data will not be disclosed to other organisations, institutions and authorities unless required by law.

Unless we have your express consent by means of you opting in to allow us to sell, rent or lease your personal data to others for marketing purposes, we will not sell, rent or lease your personal data to others.

We do not collect additional information about our visitors from other sources, such as public records or bodies, or private organisations.

If we wish to use your personal data for a new or different purpose, other than for which it was originally supplied, we will ask you first. We take seriously the trust you place in us.

You agree that if we transfer ownership or management of the Website to a third party we may also transfer your personal data and any other information about you to such third party, provided such third party agrees to observe this policy.

Third Party Sites

Parts of our Website contain links to third party websites for your convenience and information. If you use these links, you will leave the Website. When you access a third party website, please understand that we do not control the content and are not responsible for the privacy practices of that third party website. We suggest that you carefully review the privacy policies of each website you visit. This Privacy Policy does not cover the information practices of those third party websites linked to our Website. Third party websites may send their own cookies to users, collect personal data, or solicit personal information.

Security

To prevent unauthorised access, maintain accuracy, and ensure proper use of information, we have employed physical, electronic, and managerial processes to safeguard and secure the information we collect online.

We set strict security standards to prevent any unauthorised access to your personal information and wherever possible will use adequate security software and procedures to ensure this.

Fraud

We may check your details with fraud prevention agencies. If you give us false or misleading information and we suspect fraud, we will record this. We and other organisations may use and search these records to help us to trace debtors, recover debt, prevent fraud and to check your identity to prevent fraud and or money laundering. We may ask you to provide us with satisfactory proof of identity.

Automatic Collection of Information

Cookies Cookies are messages given to an Internet browser by an Internet server. The browser in a text file called cookie.txt then stores the message. Each time the browser requests a page from the server, this message is sent back. A cookie's main objective is to identify users and personalise their visit by customising web pages for them, for example by welcoming them by name next time they visit the same website. We may use cookies for collecting personal information on the Website.

IP Address

All networks connected to the Internet communicate in “IP” (Internet Protocol), which is a technical standard that allows data to be transmitted between two devices. “TCP/IP” (Transmission Control Protocol/Internet Protocol) is responsible for making sure messages get from one host to another and that the messages are understood. An IP address is a string of code which identifies your PC and tells the Internet that you are connected.

Our Website does not automatically store or capture personal information other than by logging your IP address. This information is not retained after you have logged off. We do not link information automatically logged in this way by any means with personal data about specific individuals.

Feedback and Complaints

If you have any feedback, questions or complaints about Soundmap’s use of your personal information or about this online Privacy Policy, please send us an e-mail to support@soundmap.co.uk.

If you send us personal information via e-mail or otherwise, we will use it to respond to your request. If you e-mail us, or give us your e-mail address, we will keep a record of it. We will not give your e-mail address to any unauthorised third parties.

When you e-mail us please remember that the content of your e-mail is not secure and could be intercepted. Accordingly, please keep the amount of confidential information to a minimum and we will do likewise when we reply.

Data Protection: Access Rights

We have to provide you with a readable copy of your personal data which we hold, within 40 days of receiving your written request for it. The Data Protection Act 1998 allows us to charge a fee of £10 pounds for this. Evidence or proof of your identity (for example, a passport, driver’s licence or current bills) will be required.

It is both in our interest and yours to hold accurate data. If the data we hold on you is inaccurate in any way, where appropriate, you may have the data:

• erased;
• rectified or amended;
• completed.

Please contact us to update any of your personal information or to request access to your personal data via:

Email: support@soundmap.co.uk
Address: 106 Worple Road, Isleworth, Middlesex, TW7 7HU

We reserve the right to refuse to provide you with a copy of your personal data, but will give full reasons for our refusal and allow you to challenge our decision.

Changes to this Privacy Policy

We will post any changes to this Privacy Policy on our Website from time to time. Please be sure to regularly check our Privacy Policy before proceeding to use our Website. Regardless of any changes we make to our Privacy Policy, we will always use your personal data in accordance with the Privacy Policy in place at the time you provide your information, unless you give your express consent for us to do otherwise.